<aside> 💡

</aside>

This Corporate Travel Policy outlines the guidelines for travel at TLCF and specifies the reimbursement process for board members, executive-level staff, contractors, and employees.

1. Board Members & Executive-Level Staff

Corporate travel for board members and executive-level staff will be fully covered by TLCF, including transportation, lodging, meals, and other necessary expenses directly related to official business. While the expenses of board members and executive staff are fully covered, all travel must still comply with the guidelines set forth in this policy.

2. Contractors & Employees

Corporate travel for contractors and employees will be reimbursed on a case-by-case basis, subject to managerial approval. Travel expenses must be reasonable and directly related to TLCF business.

Reimbursable Expenses:

Reimbursable travel expenses for contractors and employees include:

• Transportation: Airfare, train tickets, car rentals, mileage, and parking fees.
• Lodging: Hotel stays or accommodations in line with standard hotel rates.
• Meals: Reasonable meal expenses incurred during travel.

3. Approval Process for Contractors & Employees

• Pre-Travel Approval: All travel for contractors and employees must receive prior approval from the respective manager or executive. Travel requests should be submitted and approved before any travel arrangements are made.
• Submission of Expenses: Upon returning from a trip, contractors and employees must submit an itemized receipt and a completed expense report to receive reimbursement.

4. Denial of Claims

TLCF reserves the right to deny reimbursement for any travel expenses, even for executive-level staff and board members. Claims may be denied for reasons such as:

• Failure to Obtain Pre-Approval: If travel was not pre-approved by the appropriate manager or executive.
• Excessive or Unreasonable Expenses: If the expenses exceed the standard or reasonable rates for travel, lodging, meals, etc.
• Non-Business Related Expenses: If the expenses are personal in nature and unrelated to TLCF business.
• Lack of Documentation: If itemized receipts or complete expense reports are not provided.